Workflows

Add significant value by determining an efficient workflow.

Call for Abstract

Call for abstracts – Customised customer system

You get a system in your conference design tailored to the individual requirements of each event. Smart Abstract provides you with templates for submission guidelines, workflows and schedules that simplify your project management and ensure the success of your Call for Abstracts.

Custom submission portal

Wizards – Guided from login to submission

A wizard guides authors through the abstract submission process. Smart Abstract provides forms that are easy to navigate every step of the way. The clean look of the user interface ensures a smooth and uncomplicated submission process. Authors can log on to the system again at any time, edit abstracts right up to the deadline, or add additional abstracts or papers. Authors receive unlimited support for technical questions relating to submissions.

Guides submissions

Combine submission processes

Combine submissions

Invited speaker – Late-breaking and regular abstracts

Smart Abstract offers agile workflows for submissions of invited speakers and late-breaking abstracts.

Individual deadlines allow easy control of the respective process. Helpers are implemented in the workflow for organisers, such as the automatic acceptance of abstracts submitted by invited speakers.

Abstract submissions

Reviews – Smart allocation and user-friendly evaluation

The review tool allows an efficient process through automation and user-friendliness, for reviewers and for the conference team itself.

Reviews can be carried out intuitively. The results are available in real time to monitore the whole progress. A master file containing all information on the evaluation has been prepared for the meeting of the planning committee.

Abstract review forms

Reviews

Final abstract selection

Selection – Making final decisions with an overview

For the final selection, a set of options is available to determine the status of acceptance. Use filter functions and clearly-layouted lists to keep the overview even with large quantities of abstracts. With the selection you have set up the basis for scheduling the posters and oral presentations in sessions with a few clicks in the next step.

Final selection

Session planning – Save time, plan efficiently

Smart Abstract offers a wide range of options for conference scheduling. You can set up your poster sessions for the book of abstracts only, or use the scientific programme planner.

Whatever option you choose, you save time, gain planning certainty and well-informed authors through mailings with personal session data.

Conference planning - Schedule abstracts

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Conference communication

Mailings – Personal communication

Keep your conference participants up to date with minimum effort. Smart Abstract provides mailing templates for communicating with authors and reviewers. Registration and abstract submissions are automatically confirmed. Smart Abstract utilizes personalized HTML emails exclusively. Text templates are available to support your project management. Smart Abstract can automatically integrate any relevant data in your mailing texts.

Mailings versenden

Reports – Work online and offline

Smart Abstract offers extensive functionality for exporting conference data directly to Word and Excel. Data required for individual tasks and processes can be accessed with a single click. The files are well formatted for immediate use. This module minimizes the user workload by enabling you to configure the contents, layouts, and volume of exports.

Reporting tools

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Conference publishing

Presentation – Book of abstract and digital presentation

Remain flexible in your choice of abstract presentation. The book of abstracts is available well formatted in Word and almost ready for print.

To successfully present your abstracts at the conference in digital form, the e-poster gallery, our virtual conference platform, the mobile app or the interactive programme planner are available for you.

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