Smart management of your abstracts from start to finish

Abstract collection

Call for abstracts

We set up your platform for abstract submissions according to your individual requirements and in the design of your conference.

Authors are guided step by step through the submission process. After successful submission, they will automatically receive an e-mail confirmation. Submission and editing are possible until the deadline.

Our service team takes care of any technical questions from authors.

As an organiser, you have access to all data for monitoring and controlling the process: you can extend the deadline, submit or edit abstracts, view statistics and print reports.

Custom submission portal

Review process

We design the review form according to your needs: choose from over 25 different grading scales, yes/no questions and recommendations.

Thanks to automated assignments, abstracts can be quickly and reliably distributed among the reviewers.

At the start of the review process, the reviewers receive an email with their access data. The review area has a clear layout and is self-explanatory for reviewers.

Technical questions from reviewers will be answered quickly and competently by our service team.

As the organiser, you keep track of the status of the evaluations and can control the whole process with ease. Reports with complete evaluation results are available to prepare for the planning meeting.

Peer review

Combine submission processes

Abstract selection and planning

Selection and planning

A clearly structured table shows the status of each abstract and allows you to decide on acceptance with just a few clicks. Filter functions or a bulk selection support you.

In our program planner you can easily schedule abstracts as talks or posters. The automatic number generator makes poster numbering a breeze.

If you have any questions, helpful instructions and our service team are ready to support you.

Abstract submissions

Personal notifications

With our mailing service, you keep authors and reviewers up to date with minimum effort.

  • Confirmation
    Registration and abstract submissions are automatically confirmed.
  • Deadline reminder
    In time before the deadline has reached, submitters or reviewers receive a reminder if they have not yet completed their tasks.
  • Notification of acceptance
    After selection, authors will receive a personal notification of acceptance and in which session the abstract is scheduled.

To prepare and customize the email notifications, you can use our proven templates with placeholders.

Personal notifications


Final abstract selection


With just a few clicks you structure your book of abstracts. Thanks to the well-prepared formats, the resulting Word file is the perfect master document for the printed or digital publication of the book of abstracts. You can save time by designing your individual layout either directly in MS Word or in a graphics programme such as InDesign.

We offer various interfaces for online publication through your publishing house. Please contact us if you have any questions.

See what our customers have to say


Invited speakers

Make it easy for your invited speakers to submit abstracts for their presentations and plan their talks clearly with VIP status.

Late-breaking abstracts

Allow abstracts on cutting-edge topics to be submitted at short notice and integrate them easily into the overall programme.

Be bilingual

Use a German- and English-language submission to increase the appeal of your conference for an international audience.

smart Planner

Build your entire program intuitively in our graphical program planner - so you're fully prepared for your abstracts to be seamlessly integrated into the Conference App or the online Program for attendees.

Presentation upload

Enable the upload of posters, presentations or talks in various formats like pdf, ppt, video or audio. Perfect for digital publishing in your ePoster exhibition or in the Conference App.


Organise multi-level reviews to ensure high quality talks. Use individual questionnaires and allow asynchronous communication between authors and reviewers via comment functions.

Digital publications

Solutions for the digital publication of abstracts

Scientific program onlinesmart Program Web

The scientific program is presented clearly and always up-to-date online - including the abstracts. You can save your favorites and it is possible to contact presenters via e-mail.

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Conference App smart Conference App

Whether on-site or virtually: On the Conference App your attendees will find all important information about the program, abstracts and much more easily accessible on all devices.

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Poster session online
smart ePoster Web

Add interactive elements such as an audience voting or audio walk to your on-site poster session. Expand your audience with a virtual ePoster exhibition.

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Book a meeting today to find out everything you need to know about how Smart Abstract can help you. Call us today or contact us using the form provided.

+ 49 (0)421 2215 86-44